Jobs at AANPCB


Position Summary: The American Academy of Nurse Practitioners Certification Board (AANPCB) provides excellence in testing and national certification for nurse practitioners. The Accounting Manager oversees the financial and accounting processes, procedures and reporting necessary to ensure cost-effective, efficient, day-to-day operations required to support the organization and its mission. The Accounting Manager will plan, coordinate, record, and supervise the financial activities of the organization, as well as provide administrative direction and support for daily operational activities throughout the company. Tasks include recording daily sales, managing accounts receivable and accounts payable, processing payroll, all aspects of bookkeeping, work with Senior Management on creating budgets and facilitating procedures that adhere to the organization’s value and goals. AANPCB is located in Austin, TX.

ESSENTIAL JOB FUNCTIONS:

  • Oversee payables, receivables, collection activities, verifications, and month-end balance sheet account reconciliations sometimes in a hands-on way and other times via support from the accounting staff.
  • Generate and submit monthly financial statements and monthly budget vs. actual board reports.
  • Communicate with executives and provide guidance on financial issues.
  • Evaluate and improve internal controls and streamline processes and procedures around organization wide sales and accounting software.
  • Communicate software improvement recommendations with Senior Management.
  • Develop financial policies and procedures and ensure their continued adherence.
  • Communicate periodically during the year and coordinate the annual financial statement audit with external auditors.
  • Communicate and coordinate the external tax preparation for timely filing of annual tax returns.
  • Work with the Chief Executive Officer to create the annual organizational and departmental budgets.
  • Create a management reporting package including dashboard reports by department and for the annual report.
  • Provide guidance and leadership in the selection of future software as required to support financial operations.
  • Must be knowledgeable of the certification program fee structure to answer customer inquiries and promote certification.
  • Ability to maintain effective internal and external departmental communications and public relations.
  • Works with employees and management to achieve individual and organizational goals through promotion of positive teamwork.
  • Responsible for completion of annual Employee Performance Evaluations for Accounting Department employees and the provision of input into an employee’s Performance Improvement Plan as necessary.
  • Assists with monitoring website information and other publicly available materials for currency.

SKILLS AND QUALIFICATIONS:

  • Strong organizational skills with attention to detail.
  • Excellent communication skills and personality conducive to working as a team leader and a representative working with the public. Bilingual a plus but not required.
  • Ability to speak and write in English in a clear, thorough, timely, and professional manner using appropriate and effective communication tools and techniques required. Experience with writing business correspondence and preparing written materials that reflect a polished and professional image.
  • Ability to perform under deadlines and changing schedules. Flexible and willing to adjust schedule to meet the organizational demands, especially during peak times.
  • Displays professionalism; demonstrated self-starter; is reliable, responsible, and dependable; shows loyalty and concern for the integrity and professional image of the organization.
  • Knowledge of principles and processes for providing customer services, such as customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Proficient in the use of a variety of software including QuickBooks Desktop, current Microsoft Office products, on-line database systems, computer networks, and network security measures.
  • Enjoys accounting research and complex problem solving.
  • Financial statement audit background and supervisory experience preferred.
  • Conflict of Interest/Confidentiality and Disclosure Statement is required.

REQUIRED EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in Accounting required.
  • 3 to 5 years’ experience working in either industry or public accounting.
  • Experience working with a non-profit organization, membership organization, nursing association, state board of nursing, educational program, continuing education provider, or accreditor preferred.
  • Computer-related certifications.

EXPECTED HOURS OF WORK:

This is a full-time Exempt position. Employees in this position are paid a salary and are not eligible to receive overtime pay for any hours worked over 40 in a work week. Hours of business are 8:30 am to 4:30 pm, Monday through Friday except on holidays. Occasional evening and weekend work may be required as job duties demand.

INTERNAL/EXTERNAL RELATIONSHIPS:

The Accounting Manager will work directly under the direction of the Business Manager as well as the Director of Certification, the Chief Executive Officer, and the Board of Commissioners. Works directly with AANPCB staff and Management. Customer service interaction by phone with applicants and certificants.

SUPERVISORY RESPONSIBILITY:

This position is responsible for direct supervision of the Accounting and Verification Departments. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees, addressing complaints, and resolving problems. Responsibilities will be carried out in accordance with organizational policies and applicable laws. Responsibilities include coordination and training of employees under the direction of the management team.

WORK ENVIONMENT:

This job operates in a professional office environment that primarily deals with customers via email and telephone. Performance of job duties outside of the office setting is not required. Daily interaction with staff and management is required. This position uses standard office equipment such as computers, phones, and scanners routinely. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Able to lift 25 pounds.

TRAVEL:

Ability and willingness to attend/travel to meetings or on company business as needed.

OTHER DUTIES:

Responsible for other duties as assigned. This job description is not designed to cover or contain a comprehensive listing of duties, responsibilities, and activities or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WORK AUTHORIZATION:

Background check required.

EEO STATEMENT:

AANPCB is an equal opportunity employer that is committed to diversity and inclusion in the workplace and prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, promotion, termination, leave of absence, compensation, benefits, and training. AANPCB makes hiring decisions based solely on qualifications, merit, and business needs.

*Fair Labor Standards Act (FLSA)


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Position Summary: The American Academy of Nurse Practitioners Certification Board (AANPCB), located in Austin, TX, provides excellence in testing and national certification for nurse practitioners. The Administrative Associate provides administrative support necessary for the successful completion of daily certification program activities.

ESSENTIAL JOB FUNCTIONS:

  • Learn the business of certification.
  • Accurately and efficiently process applications, transcripts, licenses, verification requests, and other documents received via mail, e-mail, fax, and database.
  • Answer incoming multi-line phone system, return incoming phone messages, transfer telephone calls to appropriate staff, and respond to customer inquiries in a timely and professional manner.
  • Prepare certificant packets and letters.
  • Perform mail shipment activities.
  • Perform basic computer skills (e.g., scanning, data entry, word processing, Outlook Mail/Calendar).
  • Responsible for the protection, integrity, and confidentiality of customer, database, and company information.
  • Maintain effective AANPCB intra- and inter-departmental communications and external public relations.
  • Participate in company quality improvement processes.

SKILLS AND QUALIFICATIONS:

  • Ability to speak, listen, and write in English in a clear, thorough, timely, and professional manner.
  • Knowledge of principles and processes for providing excellent customer service. Positive customer service attitude with a strong desire to assist clients.
  • Problem-solving skills (the ability to efficiently meet deadlines, handle difficult situations in the workplace, and identify solutions).
  • Flexibility to adjust one's schedule to meet the demands of the organization and peak times.
  • Strong teamwork skills (qualities and abilities that allows one to communicate and work well with others during projects, meetings, or other collaborations working towards a common goal) required.
  • Displays professionalism. Demonstrated self-starter; is reliable, responsible, and dependable; shows loyalty and concern for the integrity and professional image of the organization and its affiliations.

WORK ENVIONMENT:

This job operates in a professional office environment. Customer interaction is primarily via email and telephone. Daily interaction with staff and management in a teamwork setting is required. This position routinely uses standard office equipment such as computers; multi-line phone system; photocopy, fax, and mailing equipment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Able to lift up to 25 pounds.

FLSA CLASSIFICATION* and POSITION TYPE:

  • *Non-Exempt Non-Management. Paid an hourly pay rate. Eligible to receive overtime pay for hours worked over 40 in a work week.
  • Full-Time Employees - Regularly work at least 30 hours per week, not hired on a short-term basis.
  • Part-Time Employees - Regularly work fewer than 30 hours per week, not hired on a short-term basis.

EXPECTED HOURS OF WORK:

Business hours are 8:30 am to 4:30 pm Monday through Friday. Variable hours may be considered after completion of new hire introductory period. Occasional evening and weekend work may be required to meet peak season demands.

TRAVEL:

Performance of job duties outside of the typical office setting is not required.

REQUIRED EDUCATION AND EXPERIENCE:

  • Minimum 2 years' experience as an administrative associate.
  • Proficient in the use of a variety of software, including current Microsoft Office products, on-line database systems, and document scanning.
  • Experience with multi-line phone system, receiving and routing calls.
  • Experience writing email business correspondence that reflects a polished and professional image.

PREFERRED EDUCATION AND EXPERIENCE:

  • Minimum Associates Degree in a relevant field.
  • Experience working with non-profit organizations, membership organizations, nursing associations, state boards of nursing, educational program, continuing education providers, or accreditors.

INTERNAL RELATIONSHIPS:

Work with AANPCB staff.

EXTERNAL RELATIONSHIPS:

Works with applicants, NP certificants, educational faculty, professional membership organizations, public, and business vendors.

SUPERVISORY RESPONSIBILITY:

This position is not responsible for direct supervision of employees. Responsibilities include coordination of work duties and training of employees under the direction of the Department Coordinator or management team. Responsibilities will be carried out in accordance with organizational policies and applicable laws.

OTHER DUTIES:

Perform other duties as assigned. This job description is not designed to cover or contain a comprehensive listing of duties, responsibilities, or activities that may be required of an employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WORK AUTHORIZATION / SECURITY CLEARANCE:

Background check required.


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